Documents Required For Passport

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Passport is a very important document that is issued by the Government of India. The passport certifies the holder’s Identity and their citizenship. This allows a legal permission to travel different parts of the world.

For applying for a Passport, we need quite a number of documents to submit. In this article, we are going to provide you all the information regarding the documents that are required for applying different types of Passport.

Documents Required for the Fresh Passport Application

Fresh Passport is also called as Ordinary Passport. These passports are mainly issued to the ordinary citizens for travel, vacation, and study purposes. It is a personal official document comes in 30-60 pages. If you are applying for a General Passport, then you need to submit the following documents:

  1. Address Proof – You can submit either of one of the following documents:
    • Voter ID with Present Address.
    • Aadhaar Card
    • Phone bill with current address
    • Gas Connection
    • Bank passport
    • Rental agreement if you are staying in a Rent House.
    • Income Tax Assessment Order
    • Water Bill with Current Address
    • Electricity Bill with Current Address
    • Certificate from employer on letterhead with a seal and a signature.
    • Passport of the spouse
    • Parent’s Passport
  2. Age Proof – one can submit the following documents as the age proof.
    • Birth Certificate issued by the Municipal Authority or any other officer authorized to issue the birth certificate.
    • School leaving certificate/ Secondary school leaving certificate.
    • Certificate Sworn Before Magistrate.

Documents Required For the Tatkal Passport

Tatkal Passports are applied only to the urgent needs. If there is an emergency call to visit like for medical issues or business etc. The list of the documents that are required for the Tatkal Passport are:

  • Address Proof- You can submit either of one of the following documents:
  • Voter ID with Present Address.
  • Aadhaar Card
  • Phone bill with current address
  • Gas Connection
  • Bank passport
  • Rental agreement if you are staying in a Rent House.
  • Income Tax Assessment Order
  • Water Bill with Current Address
  • Electricity Bill with Current Address
  • Certificate from employer on letterhead with a seal and a signature.
  • Passport of the spouse
  • Parent’s Passport
  • Age Proof- one can submit the following documents as the age proof.
  • Birth Certificate issued by the Municipal Authority or any other officer authorized to issue the birth certificate.
  • School leaving certificate/ Secondary school leaving certificate.
  • Certificate Sworn Before Magistrate.

List of the Documents that are required for the Passport Application for Minors

If your parents are planning to issue Passports for the Minors then following are the documents that are required for the Minor Passport Application.

  • Current address Proof in the name of the parents.
  • Original and Self-attested copies of the Parents Passport. This document has to be submitted in the Passport Seva Kendra.
  • Documents of minors should be attested by parents.
  • When the minor turns 18 years old he/she will be eligible for the Non-ECR Passport Category. In this case, the Emigration Check is not required.
  • The documents must be self-attested and should be submitted at the Passport Seva Kendra for the further processing.
  • After the processing of the documents, a declaration confirming the details is mentioned in the application about the minor as per the Annexure “D”.

Documents Required for the Passport Renewal for the Minors

Below mentioned are the documents that are required for the Passport Renewal for the Minors:

  • Original Old Passport
  • Self-Attested copy of the First and the last two pages of the Passport
  • Self-Attested Copy of the ECR and Non-ECR page.
  • Self-Attested Copy of the Validity Extension Page (in case of Short Validity Passport)
  • A declaration certificate confirming the details that are mentioned in the application about the minor applicant information as per “Annexure D”.
    • Original and self-attested copies of the Passport of the Parent’s.
    • The Parents can attest the documents of the Minor Applicants.

Date of Birth Certificate Required for the Passport Application

Recently, the Ministry of External Affairs has introduced new rules of Passport Application so as to simplify the process. The Ministry of External Affairs has taken interesting steps pertaining to the “Date of Birth” section of the Certificate.

Earlier in the section of submitting the “Proof of Birth Certificate,” all the applicants who were born on or after 26th of Jan 1989 had to submit the Birth Certificate as the Proof of Date of Birth. But according to the new set of rules, the applicants can now submit any one of the following documents as the proof of Date of Birth while submitting the Passport Application:

  • The Birth Certificate issued by the Registrar of Births and Deaths or the Municipal Corporation or any prescribed authority whosever has been empowered under the Registration of Births and Deaths Act 1969 to register the birth of the child who is born in India.
  • Transfer/School Leaving Certificate/ Matriculation Certificate issued by the school last attended/ recognized educational board containing the Date of Birth of the Applicant.
  • PAN Card issued by the Income Tax Department with the Date of Birth of the Applicant mentioned.
  • Aadhaar Card / E-Aadhaar card having the Date of Birth of the Applicant.
  • Copy of the extract of the Service Record of the applicant (this is only applicable to the Government Servants) or the Pay Pension Order (Applicable to the retired Government Servants). These documents should be duly attested/certified by the Officer in Charge of the Administration of the Concerned Ministry/ Department of the Applicant having the Date of Birth mentioned.
  • The Driving License issued by the Transport Department of the Concerned State Government having the Date of Birth.
  • Election Photo Identity Card (EPIC) issued by the Election Commission of India having the Date of Birth of the Applicant.
  • Policy Bond issued by the Public Life Insurance Corporation/ Companies having the Date of Birth of the Holder of the Insurance Policy.

The Government has changed several other changes making the Passport Application more prescribed and easy.

Them-Passport Seva- which is a mobile application that has different features for accessing Passport related information. Some of the other features are:

M-Passport Police App– which will help the Police Officers to carry out the verification process.

Student Connect– This will allow the students to easily apply for the Passport and different programs.

The Ministry of External Officers is adding new features and passport applications each day.

Documents Required for the Diplomatic Passport

A Diplomatic Passport is a type of Passport which is issued to those people who travel internationally and frequently for the Official Trips and State Business purposes and other Government Official Tours and Meetings. The Diplomatic Passport comes in Maroon Cover and in short, is known as “Type D” passports.

The Documents that are required for the Diplomatic Passport Application:

  • Official Identity Card of the Applicant or that of the Head of Office.
  • A certificate that has been issued by the Head of the Office.
  • An Official Request Letter from the Forwarding Officer.
  • PMO or Political Clearance Certificate, if needed.

For Existing Passport:

  1. Official or Diplomatic Passport: If you are reissuing the Passport then you require Original Diplomatic or Official Passport for cancellation. In this case, it has been kept in the custody that of the Ministry of the External Affairs, the Original Safe Custody or the Surrender Certificate will have to be provided. If in case, this has been canceled by the Ministry of the External Affairs, the Original Cancellation Certificate will have to provide.
  2. For Ordinary Passport: Certificate of Safe Custody.
  3. If an Official is retiring is less than 6 months from the application date, he/she will have to submit an undertaking from the Office that the Diplomatic or the Official Passport will be given to the Office as soon as he/she returns.

The applicants must make sure that the documents must be arranged in the following order:

  • A printed copy of the online filled application form.
  • Political or PMO Clearance Certificate
  • Copy of the Identity Card
  • Certificate from the Head of Office
  • Request from a Forwarding Officer
  • And other necessary documents.

Documents Required for the Reissue of the Passport

The Re-issuing of the Passport is done when one needs a completely new Passport. The applicant will receive a new booklet along with along with a new Passport number. The Passports are re-issued in cases when the Passport is about to get expired or is expired or if it’s lost or stolen or exhaustion of pages, damaged or soiled passports or change in the personal details.

Below listed are the following documents that are required to furnish for the Re-issue of the Passport Application:

  1. Documents required due to the Expiry of the Passport:
    • Original Old Passport
    • Self-Attested copy of the First and the last two pages of the Passport
    • Self-Attested Copy of the ECR and Non-ECR page.
    • Self-Attested Copy of the Validity Extension Page (in case of Short Validity Passport)
  2. Due to the Exhaustion of the Pages:
    • Original Old Passport
    • Self-Attested Copy of the First and Last two pages of the Passport
    • Self-Attested Copy of the ECR and Non-ECR Page.
    • Self-Attested Copy of the Validity Extension Page (in case of Short Validity Passport)

Documents Required for the Lost Passport Application

A lost or a damaged Passport is classified further based on the extent of the damage which means:

  • If Passport number is readable, the name is legible and the photo is intact.
  • If the passport is damaged beyond the recognition.

If your Passport is damaged or stolen, the first thing that you have to do is file a complaint in the nearest Police Station and to the nearest Post Office or Indian Mission. You need to apply for the Re-Issue of the Passport.

Documents that are required for the Lost Passport Application are

  • An affidavit that gives the information regarding where and how the passport was stolen.
  • An original Passport Report
  • Self-attested copy of ECR and Non- ECR page.
  • Self-attested copy of the Validity Extension Page (in case of Short validity passport)
  • Address proof- you can submit any one of the following (Election ID with present address/Aadhaar card/Phone Bill with current address/Gas Connection/Bank Passport/Rental Agreement if you are staying in a rented place/ Income Tax Assessment Order/ Water Bill with Current Address.
  • Passport of the Spouse
  • Parent’s Passport
  • Age Proof- You can submit any one of the following documents as the proof of age: Birth Certificate issued by the Municipal Authority or any other officer authorized to issue the birth certificate.
  • School leaving certificate/ Secondary school Leaving Certificate
  • Certificate swore before a magistrate.

Documents Required for Damaged Passport Application

The documents that are required for the Damaged Passport Application:

  • Original old passport
  • Self-attested copy of the first and the last two pages of the Passport.
  • Self-attested copy of ECR or Non-ECR Page.
  • Self-attested copy of the Validity Extension Page (in case of Short validity passport)
  • An affidavit that gives the information of how the passport is damaged
  • Age Proof: You can submit any one of the following documents as the proof of age: Birth Certificate issued by the Municipal Authority or any other officer authorized to issue the birth certificate.
  • School leaving certificate/ Secondary school Leaving Certificate
  • The certificate is sworn before a magistrate.

Change in the Existing Details

You will need the following documents for the change in the existing details:

  • Original old passport
  • Self-attested copy of the first and the last two pages of the Passport.
  • Self-attested copy of ECR or Non-ECR Page.
  • Self-attested copy of the Validity Extension Page (in case of Short validity passport)
  • Anyone of the following documents: Attested copy of the marriage certificate issued by the Registrar of the Marriages.
  • A joint affidavit of wife and husband along with a photograph together.
  • Affidavit as per Annexure K
  • Self-attested photocopy of the Spouse’s Passport.

Documents Required for the Renewal of Passport Application

A passport is renewed when the validity of the Passport needs to be extended. In case of the Renewal, the passport number will remain the same and the validity will be changed. Below are the documents that are required for the Renewal of the Passport Application:

  • Original old passport
  • Self-attested copy of the first and the last two pages of the Passport.
  • Self-attested copy of ECR or Non-ECR Page.
  • Self-attested copy of the Validity Extension Page (in case of Short validity passport)
  • Proof of the documents that eliminate the cause of the issuance of the Short Validity Passport (SVP).
Point to Remember
  • The minor applicants can present their proof of address in the name of their parents.
  • If the applicant is only submitting Ration Card / Voter ID / Aadhaar card as their address proof then they must also submit an extra address document other than that.
  • If the applicant is born on 26th of January 1989 then, submission of Birth Certificate is mandatory.
  • If the applicant is a minor then, Annexure H must be submitted.
  • If the applicant is a Government Employee, then Annexure B and M is submitted.

FAQs about Passport Documents

Is Aadhaar Card required for Passport?

No, It is not mandatory to provide Aadhaar Card while Applying for a Passport but Aadhaar Card can be used as an Address Proof. Also note that your Aadhaar Card should be 1 year old prior to the Appointment Date at the Passport Seva Kendra.

What is ECR and Non ECR Page in Passport?

There are two categories of an Indian Passport: ECR and Non ECR, applicant belongs to the ECR Category if he/she has educational qualification less than Class 10th. Applicants having educational qualification above than 10th Class automatically belongs to the Non ECR Category.

Also Read

https://rupeenomics.com/non-registered-rent-agreement-now-valid-address-proof-passport-applications/

https://rupeenomics.com/non-ecr-ecr-indian-passport/

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