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Passport Application for The Government Employees
Applying for a Passport is the most headache thing for anyone. But, thanks to the Government of India who made this process quite simpler and stress-free. Recently, the Government of India has minimized the procedure length of applying for a Passport. Usually it has been found that the issuance of Passport procedure is quite hectic for the Government employees, PSU employees or Autonomous bodies and so on. They get stuck in between few documents. The Government employees find it very difficult to obtain an Identity Certificate (IC) or Non-Objection Certificate (NOC).
Therefore, to fix this issue, the Government has introduced a new feature called “Prior Intimation Letter”. The applicant who is applying for the passport can just send this letter to the Controlling Authority before the submission of their application. Adopting this action can lead to a faster and a less complicated process.
Application Process for Applying for A Passport For The Government Employees
Its mainly observed that the Government employees find it hard to issue a Passport. It can be due to the number of documents required or maybe due to the waiting for long long hours in front of the Passport Seva Kendra Office. The old procedure system for the Passport had a lot of things to do. Earlier, the employees have to obtain a NOC Certificate from their employer. Then visit the Passport Seva Kendra for a prior appointment. Then after the NOC is presented and the Passport process still start to take up. Then the police verification is done at the later stage.
But, the latest version is more petite and simple. The Government has reduced some of the privileges and compressed the application procedure. The Monistry of External Affairs adopted this measure since it’s a pne way mode of communication from the employee sayin he/she is applying for the Passport.
- If you are applying for the Passport then you need to submit the “Prior Intimation Letter” to your Controlling Authority or the administration. You need to inform them that you are applying for the passport.
- If the administration or the authority have any objections, they can directly report them to the Regional Passport Office.
- The Passport process remains the same as usual. It is same as that for the regular applicants.
- The Family members of the employees will also undergo the same procedures of applying for a Passport.
- The Applicants must register themselves in Passport Seva Website: www.passportindia.gov.in.
- After registering, fill in the required application form and submit.
- Once the application is successfully submitted, proceed to make the payment.
- When you are done with the payment, book an appointment.
- At the time of the appointment, the applicant must be physically present in the Passport Office.
- After that, you need to collect the token and submit all the documents, provide the biometrics and the photographs.
- The passport officials will then complete the verification process and issue a receipt.
- The Passport Verification may or may not be required depending on the documentd you submit.
- Later, after all above procedures the Passport is then couriered to your given address.
Documents Required For The Passport Application
The Government Employees can submit the following documents for the Passport Application
- Copy of the Prior Intimation Letter to the administrator or the authority.
- NoC from the Controlling Authority or the Administrator.
- Identity from the controlling authority or the Administrator.
After submitting the application online, there is an option available to view the saved/submitted application.You can then Pay and Schedule the appointment as per your need. In order, to book an appointment, the payment must be done successfully. The Passport Seva Kendra uses the SBI Portal. You can use anyone of the following-
- Debit Cards (Visa/Master Card)- You will be charged 1.5%+ service tax.
- Credit Card (Visa/ Master Card)- You will be charged 1.5%+ service tax.
- Internet Banking (SBI and Associate Banks)
- SBI Challan- No change – the Fees should be deposited at the nearest SBI Branch after 3 hours of
Passport Application Fees For The Employment
| Scheme | Booklet | Fee |
| Normal | 36 pages | Rs 1500 |
| Tatkal | 36 pages | Rs 3500 |
Non Registered Rent Agreement is now a Valid Address Proof for Passport Applications
If you are an Indian, and you do not hold a Passport just because you don’t want to follow the complicated formalities and the procedures, so here comes a good news for you. Taking ahead an excellent workmanship Sushma Swaraj led the Ministry of the External Affairs and introduced some new modifications in the process of applying for a Passport. The objective of these rules is to minimize the complexity in the process of Passport Application. Today in this article, we are going to discuss the new rules which has introduced for Indian Passport Application.
Below mentioned are all the amendments that are required for filing a Passport.
- Proof of Address: Earlier, the applicants were finding it difficult to obtain a passport, as the rent agreement they possessed is not the registered one. Therefore, to solve these issues faced by the Bonafide applicants, the Ministry declared that
- Proof of Date of Birth: Earlier, an Indian resident who was born on or after January 26, 1989, has to submit their Date of Birth Certificate as the Proof of Birth. But according to the new rule of Indian Passport, it is not mandatory to submit the Date of Birth Certificate. The person who is born on or after January 26, 1989, can submit any one of the following:
- Birth Certificate
- PAN Card
- Matriculation Certificate
- Aadhaar Card
- For the Government Employees: The ones who are currently working can submit a copy of the extract of their Service Record of an individual. And for the retired employees, they can submit the Pay Pension Order with the Date of Birth mentioned. Both the certificates must be duly signed and authorized by the administrator in charge Ministry of Department.
- Driving License
- Election Photo Identity Card
- Policy Bond issued by the Public Life Insurance Companies/Corporations mentioning the Date of Birth.
- Name of Mother and Father: Earlier, while issuing for a Passport, mentioning both Mother’s and Father’s name was mandatory. But now according to the New Rule, any individual can mention any one of the following names in the application form: mother/father/legal guardian.
- Number of Annexures: Previously, there were 15 annexes to be filled as prescribed under the Passport Rule 1980. But in the new rule, you have to file 9 annexures as some annexures have been merged whereas, some annexes (A, C, D, E, J, and K) has been removed.
- Passport for the Children of Single Parents: Earlier, while applying for a Passport providing names of father and mother was mandatory and both the names should be printed on the passport. But according to the new rule of Passport issuance, the single parents who want to issue the passport for their children have an easy application form. They can also even file a request for not printing the name of the father and mother in the passport.
- Attestation of the Annexes: Earlier, there was a rule that all the annexes that was prescribed under the Passport Rule 1980, must be attested by any Notary/ First Class Judicial Magistrate/ Executive Magistrate. But according to the new rule, all the annexes can be submitted self-declared on a plain paper and no attestation is required.
- Marriage Certificate for Filling a Passport: Before, the Annexure A or Marriage Certificate was compulsory during the issuance of the Passport. But in the new rule of issuing a passport, there are no such obligations and a married couple may file for an Indian Passport without a Marriage Certificate.
- For Divorced or Separated Person: Earlier in the old Passport Rule, the divorced applicants were forced to mention their spouse’s name while issuing for a Passport whereas, in the new rule the divorced or the separate applicants can file for a passport without mentioning their spouse’s name.
- Orphaned Children: Earlier, the orphaned child was supposed to submit proof of date of birth like Birth Certificate or Matriculation Certificate or a declaratory letter by the court mentioning the Date of Birth. But in the new rule, a letter declaring the date of birth of the Orphaned Child in the letterhead of the Orphanage which is attested by the Head of the Orphanage is acceptable while issuing the passport.
- No-Objection Certificate for the Government Employees: Earlier, an identity certificate (Annexure B) or a Non-Objection Certificate (Annexure M) from the employer was a must for an Indian Passport. Whereas, according to the New Passport Rule the Government Employee who is seeking for a Passport can just submit a self-declaration in Annexure N, stating that he/she has been given a prior notice to the Head of the Department that he/she is applying for the Passport.
- Passport Rule for Sadhus and Sanyasis: Earlier, according to the old passport rule the Sadhus and Sanyasis had to mention their parent’s name. But according to the new rule, if the Sadhu or Sanyasi want to mention their Guru Name then they have to present at least one of the following documents- Aadhaar Card, Election Photo Identity Card, PAN Card etc. that has the name of their Guru mentioned under the Header of the Parent’s Name.
Introducing these new rules have made the issuing of the Indian Passport for easy and clear.
All About Non-ECR and ECR Indian Passports | Passport Seva Kendra
As per the Emigration Act,1983 certain categories of Indian Passport holders require to obtain “Emigration Clearance” from the office of Protector of Emigrants (POE) for going to certain countries. As per the Emigration Act, “emigration” means the leaving of Indian citizen with the intent of taking up employment in a foreign country. All Ordinary Indian Passports are divided into two categories:
- Emigration Check Required – ECR Passport
- Non-Emigration Check Required – Non-ECR Passport
| Some Important Links Related To Indian Passport |
| Apply For Indian Passport |
| Change Address In Passport |
| Passport Renewal |
| Passport Application Status |
| Tatkal Passport |
| ECR Passport |
Emigration Check Required
ECR refers to Emigration Check Required which is meant to protect illiterate workers emigrating to certain countries to protect them from unscrupulous employees. If you are in the ECR category then, ECR status will be printed on your passport. If you are subject to ECR, then you need an emigration clearance from Protector Of Emigrants(POE) to enter any of the following countries for employment:
- Afghanistan
- Bahrain
- Brunei
- Kuwait
- Indonesia
- Iraq (Emigration is banned)
- Jordan
- Lebanon
- Libya
- Malaysia
- Oman
- Qatar
- Sudan
- Syria
- The Kingdom of Saudi Arabia
- Thailand
- The United Arab Emirates
- Yemen
Documents Required for an ECR Passport Holder While Travelling
- Emigration Clearance Certificate approved by the POE office and Ministry of Overseas Indian Affair
- Pravasi Bhartiya Bima Yojana Document
The Pravasi Bhartiya Bima Yojana is a compulsory insurance scheme which was introduced in the year 2003, by the Prime Minister, Atal Bihari Vajpayee. This insurance scheme is compulsory for all the workers who are traveling abroad with the ECR passports that means it is mainly for the overseas worker (excluding the countries where the emigration certificate is not required) for employment purpose. This insurance scheme provides with a maximum sum of INR 10 lakh under the scheme which includes (hospitalization, maternity, attendant and legal expenses etc. The application amount is quite reasonable and affordable. For a validation of 2 years it is Rs 275/- and for 3 years it is Rs 375/-.
The premium with the benefits are detailed below:
*It also includes one-way economy airfare to India in case of repatriation due to Employer refusing to employ the worker.
Both of the documents are needed to be shown at the airport while traveling.
ECR Application
According to the Emigration Act in 1983, the ECR categories of Indian passport holders are required to obtain “Emigration Clearance” from the office of the Protector of the Emigrants (POE). The idea behind the ECR is to provide safety to the Indian citizens due to the legal conditions of other countries and is based on the various situations and conditions.
- Workers going abroad for employment need to get an Emigration Stamp before leaving India.
- A specially printed adhesive stamp will be pasted on the passport of workers going out for employment. Entries necessary for the grant of an emigration clearance will be made in these adhesive stamps.
- These stamps are signed by the Protector of Emigrants.
- Emigration clearance to the individuals shall be granted on the same day on which the application is made.
- Emigration clearance is granted for those who are semi-skilled workers for a period of 6 months when applying through authorized recruiting agents with a passport containing valid employment visa.
- If a person concerned is leaving the country for non-employment purposes, he can obtain a suspension of an emigration clearance for a specified country and for a specified period from the Protector of Emigrants.
- This clearance is temporary and is valid only for one journey.
ECR Suspension
The ECR Suspension is called as the temporary removal of the ECR passport seal and obtaining the Non-ECR status. The ECR suspension is only valid for a certain trip (only one time) to any one of the countries mentioned above. If an ECR passport holder graduates, then he/she can no longer use the ECR passport privilege. He/she has to apply for the non- ECR passport and extend the time period of staying there.
The documents needed to be submitted for ECR suspension are the following:
- ECR suspension application form- fill in the ECR Suspension form, make sure that this suspension is only applicable to the visits only.
- Application fee of 400/-
- Current Passport, original and copy
- Photocopy of Visa
- Photocopy of your confirmed return travel tickets
- For Middle-Eastern countries, submit a sponsorship declaration attested by the Indian Mission/Consulate.
- Address proof.
Submit all the required documents and fees at the Regional Passport Office.
An ECR suspension is only applicable to those who wish to visit the above-selected country.
The Female applicants who fall below 30 years of age and hold an ECR passport are not allowed for ECR clearance. This action is performed in order to provide protection and security to the women.
Non-Emigration Check Required
The citizens who are not in the working age and those who are not illiterate or are well qualified educationally will fall under the category of ECNR (Emigration check not required). An applicant will be eligible if the applicant satisfies falling in any one of the following categories and provides the documentary proof.
- All holders of Diplomatic/Official Passports
- All Gazetted Government servants, their spouse and children
- Person having an educational qualification above matriculation
- Person older than 50 years of age
- Children up to age 18 years who are willing to obtain a short validity passport of 5 years will have to submit their documents to prove ECNR category, else ECR stamping will be done.
- Income tax payers in their individual category, their spouse, and children.
The following documents can also be submitted:
- Proof of assessment of income tax and actual payment of income tax for last one year or Income Tax return statement for last year that is stamped by income tax authorities and a copy of PAN card. Applicants submitting NIL income tax return statements are not eligible.
- A Person holding a 2 years of a diploma from any institute recognized by the National Council for Vocational Training or State Council.
- Nurses possessing qualifications recognized under the Indian Nursing Council Act, 1947
- All professional degree holders, their spouse, and children. Example MBBS degree, Engineers, Chartered Accountants, Scientists, Advocates etc.
- All person having stayed in abroad for more than 3 years.
- Sea-men who are in the possession of Continuous Discharge Certificate or Sea Cadets.
- Persons holding Permanent Immigration Visa or documents like Green Card, permanent Residence card etc.
If you don’t fall under this category mentioned above, then you will be issued an ECR passport.
Non-ECR Application Procedure
If you previously held an ECR Passport and now satisfies the conditions stated above, you can apply for an ECNR passport.
Steps for Applying for an ECNR category are as follows
- To apply for a cancellation of ECR stamp in the passport, the applicant is required to fill in a miscellaneous application from EAP-2. This application is to be submitted personally or through a representative (having an authority letter duly signed by the applicant as per the Annexure L or by the registered post.
- A small inclusive fee of 300/- is paid along with the submission of the application form either in cash or by bank draft in favor of Regional Passport Officer of your city.
- Valid passport in original
- Attested two photocopies of the proof that the applicant is entitled as an ECNR, as per mentioned above.
- Address proof
- Two photocopies of the first four and last four pages of the Passport.
- The Government is still trying his best to provide a maximum number of benefits to the ECR and non-ECR categorized people.
Checking Passport Application Status | Do It From Home
After applying for an Indian Passport, it takes a certain period of time to get delivered at your doorstep. In the meanwhile, you can still track down your Passport Application Status to keep yourself updated.
An Indian Passport is an essential official travelling document that is issued by the Government of India that certifies your identity. With the help of an Indian Passport, you can visit any country without any restriction. For applying for an Indian Passport you need to undergo certainly quite a lot process of documentation and verification schedule. There are different types of Passport on the basis of your designation.
| Some Important Links Related To Indian Passport |
| Apply For Indian Passport |
| Change Address In Passport |
| Passport Renewal |
| Tatkal Passport |
| ECR Passport |
| Non ECR Passport |
For applying for an Indian Passport there are two methods-either you can apply it online or offline. For applying it offline you need to download an e-form which is available on the official website of the Indian Passport. it is categorised as fresh/reissue passport, police clearance certificate, identity certificate e-form, surrender certificate e-form etc. You need to download the e-form and upload it back on the website along with certain documents. the user must have the latest version of Acrobat Reader.
For filling for the passport online you need to register yourself in the official website of the Indian Passport. After registering successfully you are provided with a user ID and a password. This User ID and the Password is meant for logging in and filling the further details required in the form. Then comes the section of Payment and Schedule Appointment where you need to make the payment, if you are paying it offline then you need to download the challan form that is available on the website. After making the payment you need to schedule an appointment for the Passport Seva Kendra. You can select the PSK offices and dates according to your suitability.
The Passport Seva Kendra is a place where your document verification are done. This is basically the Final Step/ Procedure of the Application Procedure for an Indian Passport.
NOTE- You must have the latest version of Acrobat Reader (9 or above).
For checking your application status, the first thing you need to do is to visit the official site of the Passport. At the left side of the page, there’s an option for Track Application Status, click on that option.
After selection the track option there are three specifications to be filled up
- Select Application Type: Here, you need to mention the type of application you have applied for. There are mainly 4 options to choose- Normal Passport/ Police Clearance Certificate (PCC), Identity Certificate (IC), Global Entry Program. Or Right To Information (RTI) Or Diplomatic/Official Application Or Surrender Certificate.
- File Number: This is a 15- letter alphanumeric number mentioned on the Acknowledgement Letter. This letter is issued at the end of the application process at the Passport Seva Kendra (PSK) or at the exit counter.
- Date of Birth: Mention the required date of Birth that you have given during the process of filling the application form.
After giving the required details, click on the Track Status.
If you have submitted the above information correctly, then you will be redirected to the “Status Tracker Page“. Here you can view the following details,
- Your file number
- Your first and last name
- The application submission date
- The Passport Current Status
Other Ways To Track Your Passport Application Status
Through National Call Center
You can even track down your passport status by contacting the National Call Centre which is a toll-free number. You need to provide your file number as well as your date of birth to the customer representative.
Tracking Down Your Passport By Help Desk
You can find queries in the feedback section of the Passport Portal. The Passport Seva Kendras have the helpdesk which will provide you the information regarding the Passport Application Status and inquiries related to the Application status and updates. You can also send your queries through e-mail. You can even visit your nearest Passport Office or call the PO.
Passport Application Status Tracking Through SMS
You can also check your application status through the SMS. You can opt for a Premium SMS service where you will receive the updates of your Passport Application (up to 9 status updates). This will charge Rs 30 which is charged at the time of the enrollment. You can send a text message by typing in the number along with space and writing down the 15 digits alpha-numeric file number to 9704100100.
Using mPassport Seva App to Track Passport Application Status
This is an another way of getting information of your Application status. This app runs on every leading platform like Blackberry, Android, IOS, and windows. You can download it in Google Play Store, Blackberry World, App Store and Windows Phone. All you have to do is to give the file number as well as the Date of the Birth. Status of Passport Application can also be tracked using the mPassport Seva App.
Hence, these are the certain process through which you can track down and get frequent updates on the Passport Application form without waiting in the queue and wasting your time.
How To Apply for Passport in Kolkata | Passport Seva Portal
A Passport is an Official document that is issued by the Indian Government. The Passport certifies a holder’s identity and citizenship and allows them to travel anywhere under its protection. In this way, the Passport is used as a Travel Document. The Passport also serves as an Identity Proof and Address proof and can be used in many cases such as while buying a house or taking a loan.
Applying for a passport is a long process as it includes paying frequent visits to the Regional Passport Office (RPO). Therefore, to make simple the Ministry of External Affairs has introduced an online application process so that it can be easy and convenient to use.
Online Method of Applying for a Passport in Kolkata
The Passports applicants of Kolkata can follow the below steps to apply for an online passport
- Visit the Passport Seva Official Portal.
- Click on the “Register Now” link present on the homepage.
Registration passportindia.gov.in - Sign up and Log in to the Passport Seva Online portal using the login credentials.
Registration passportindia.gov.in - Click on “Apply for fresh passport/re-issue of the Passport” link on the page.
- Enter the required details asked in the online application form and submit it.
- Go to the “View saved/submitted applications” tab and book an appointment for the PSK Office (Passport Seva Kendra) or Passport Office.
- Make the payment to complete the appointment booking. The payment can be done online as well as Offline. Payment can be done through (debit/credit cards, internet banking or State Bank of India Challan).
- Print the application receipt, the receipt includes the application reference number and appointment number.
- Visit the Passport Seva Kendra/ Passport Office with the application receipt and all the required documents.
Offline Method of Applying for a Passport in Kolkata
The Passport Seva Kendra are the service centers for the Passport and its related issues. Here the applicants can submit their documents and complete the additional formalities.
Generally, a fresh Passport cannot be filed in the PSK without an appointment until and unless it is an urgent case or Tatkal passport, or the applicant is a handicapped, minor or a senior citizen.
All the other applicants are requested to schedule an appointment and visit the Passport Seva Kendra on the appointed date.
Step by step procedure to apply for a Passport in Kolkata
- Buy an application form from the Passport Office or download it from the Passport website.
- Now submit the filled in application form along with the supporting documents in the Passport Office.
- A file number is generated or issued after the submission of the application form and the documents.
- Pay the mentioned processing fee, after that the application will be processed.
- You can track the application form on the Passport website by mentioning the file number.
- After the successful verification and processing, the applicant is then notified and can collect the passport in person.